Salesforce Files Type and Sharing

"Files" in Salesforce introduce after Attachment and Document. They are not related each other. However, Files is related to Library, they support content search, while Attachment and Document are not. When you upload a file to library, the same file will be available in "Files" tab as well.

Here are few type on how the Files loaded and the differences:

1. Upload file directly to Files tab

2. Contribute file to Private Library

3. Contribute file to Shared Library

4. Upload file from Chatter record feed, or user feed, or Chatter group

If you click "Go to Content Detail Page", here is the differences:

1. Upload file directly to Files tab

2. Contribute file to Private Library

3. Contribute file to Shared Library

4. Upload file from Chatter record feed, or user feed, or Chatter group

We discussed about Content Architecture sometimes back, Files API is called ContentDocument start with prefix 069, while Library API is called ContentWorkspace start with prefix 058.

Let's query and see what is the difference from the backend
SELECT Id,ContentSize,FileExtension,FileType,ParentId,PublishStatus,Title FROM ContentDocument WHERE Id IN ('0693B00000083pw','0693B00000083q1','0693B00000083q6','0693B00000083qG') ORDER BY Title

- ParentId is refer to Library only - private library, record feed or chatter group is Not count.
- PublishStatus: P = Public, R = Private


Reference:

• File Sharing Settings and Permissions
• Content Architecture
• ContentDocument